Get found
Give nearby patients a clear way to discover your practice and learn which services you offer.
- Dental web design & development
- Local SEO & AI search (AEO)
- Google Ads & Meta Ads
Illustrative demo
Follow the patient journey.
See how a patient can go from looking for a dentist to requesting a visit, even when the front desk is busy.
Scroll inside the phone to follow the patient journey.
Find the practice
Google Search example
dentist near me
Sample Dental PracticeGeneral dentistry · Example resultWebsite
A patient searches Google for a nearby dentist. Your listing helps them find your location, see what care you offer, and get to your website.
Explore local dental searchVisit the website
Sample Dental Practice Website
New patient visitsFind a time to come see us.
Explore our services or call the office with a question.
Call the officeOffice hoursMonday–Friday · 8 am–5 pm
On your website, the patient can see what you offer, find office hours, and choose how to reach your team.
Explore dental website designCall the office
Phone Outgoing call
Sample Dental PracticeCalling the front desk…
When the team can answerThe patient speaks to the front desk.
When the call is missedThe practice can offer a follow-up.
The patient calls with a question. If your front desk is with another patient, the call can still lead to a clear next step.
Explore dental call handlingGet a follow-up
Follow-up Two examples
AI voice agent“Thanks for calling Sample Dental Practice. Are you looking to schedule a visit or speak with the team?”
Missed-call text“Hi, this is Sample Dental Practice. We missed your call. Reply here and we’ll help you request a visit.”
“I’m looking for a first visit.”
A voice agent can answer routine questions or offer a handoff. A missed-call text gives the patient another way to respond.
Explore patient follow-upRequest a visit
New patient visit Example options
Request a timeThursday at 10:30 amRequest appointment
Prefer an earlier visit?Join the waitlist for a chance to take an earlier time if one opens.Join the waitlist
The patient can request an available time or opt in for an earlier opening if a cancellation comes up.
Explore appointment requests and waitlistsLook for options in ChatGPT
ChatGPT Example answer
Who’s the best dentist near me?
Here are two example options to check for services, location, and availability:
- Sample Dental PracticeGeneral and preventive dentistry.
- Sample Family DentistryFamily dental care.
A patient might also ask ChatGPT for local options. This example shows how they could go from an AI answer to researching a practice.
Explore AI search visibilityContinue to servicesFind the practice
A patient searches Google for a nearby dentist. Your listing helps them find your location, see what care you offer, and get to your website.
Explore local dental searchVisit the website
On your website, the patient can see what you offer, find office hours, and choose how to reach your team.
Explore dental website designCall the office
The patient calls with a question. If your front desk is with another patient, the call can still lead to a clear next step.
Explore dental call handlingGet a follow-up
A voice agent can answer routine questions or offer a handoff. A missed-call text gives the patient another way to respond.
Explore patient follow-upRequest a visit
The patient can request an available time or opt in for an earlier opening if a cancellation comes up.
Explore appointment requests and waitlistsLook for options in ChatGPT
A patient might also ask ChatGPT for local options. This example shows how they could go from an AI answer to researching a practice.
Explore AI search visibility
Services
The digital side of your practice.
We build the website, run the marketing, connect the follow-up, and help you see what brings patients through the door.
Show what makes you different
Help patients get a feel for the office, meet the team, and understand what a first visit looks like.
- Practice photography & videography
- Social media management
- Reels & animation
Turn interest into appointments
Give patients a next step when the front desk is busy, and offer open appointments to patients on the waitlist.
- AI voice & missed-call response
- Patient intake & lead follow-up
- Waitlist workflows for cancellations
Know what’s working
See where inquiries come from and which turn into visits, using data your practice can reliably connect.
- Supported practice management integrations
- Lead & booking attribution
- Cost per acquired patient when measurable
Example intake handoff
- Patient inquiry
A new patient calls while the front desk is helping someone else.
Missed call · 10:12 AM
- Missed-call follow-up
The practice sends a text asking how it can help. The patient replies to request a first visit.
Patient reply · “I’d like a first visit.”
- Booking request or waitlist offer
The front desk offers a Thursday visit and can add the patient to the waitlist for an earlier opening.
Time offered · Thursday, 10:30 AM
Featured work · Website demo
Dentistry of Alexandria
We’re working with Dentistry of Alexandria. This website demo opens with a short film, then gives visitors clear paths to explore services, meet the team, and request a visit.
View Dental Demo
Our process
A plan that fits your front desk.
Review your current setup
We look at where inquiries come from, what happens when the front desk is busy, and what your current tools can measure.
Prioritize the gaps
We agree on what to tackle first based on patient needs, the front desk’s capacity, and your budget.
Build and connect
We create the agreed site, campaigns, or workflows, then test the handoffs with your team.
Measure and improve
We review inquiry sources and appointment outcomes with you, then adjust based on the data available.
About IntakePilot
Meet the team.
We work with practice owners and office managers to connect how patients find you with what happens after they reach out.
About IntakePilot
Anthony Nicasio
Founder & CEO
Leads IntakePilot’s strategy, technology, and service development.
Muhammad Ali Hussain
President & COO
Leads business operations, sales, and client relationships, coordinating the work that supports each practice.
FAQ
What practices ask.
Can we keep our current website or practice management system?
Yes. We can improve an existing website or start with other services. For your practice management system, we’ll confirm supported connections and the information they can share before recommending a workflow.
Can we start with just one service?
Yes. Start with a website, local search, paid ads, content, or a follow-up workflow. We’ll scope the work around what your practice needs first.
What happens when we miss a patient’s call?
Depending on your setup, a missed call can trigger a text that offers a next step, or a voice assistant can handle approved questions and route a callback request to your team. Your office sets the handoff rules.
How can a waitlist help with last-minute cancellations?
When a slot opens, an approved workflow can offer it to eligible patients on the practice’s waitlist. Your practice sets who can receive an offer and how the appointment is confirmed.
How do you measure cost per acquired patient?
When your reporting can link channel spend to confirmed new-patient outcomes, we divide the spend by the number of new patients attributed to that channel. If we can only verify inquiries or bookings, we report those separately.
What happens after I request a quote?
We’ll review what you share and follow up about your goals and current setup. Then we’ll discuss the scope, timing, and quote for the work that fits your practice.
What could work better at your practice?
Tell us about your website, marketing, or front desk workflow. We’ll help you decide where to start.
Get a Quote